This role sits right at the center of daily operations. If you’re the kind of person who notices details before they become problems, enjoys bringing order to moving parts, and knows how to support people without making noise about it — keep reading.

The company:

An independent asset management firm based in Geneva, operating for over 20 years. The firm works with international private clients and families, focusing on long-term wealth management and a disciplined investment approach.

What you’ll be doing

You’ll be the go-to person for smooth office operations, including:

• Managing day-to-day office administration

• Running reception services, meeting rooms, and visitor flow

• Supporting travel arrangements and expense processes

• Preparing correspondence, handling deliveries, and coordinating suppliers

• Managing invoices, office resources, and internal logistics

• Organising internal meetings, executive visits, and company events

• Supporting operational projects, digital tools, and internal systems

In short: you make sure things work — calmly, efficiently, and professionally.

Who we’re looking for

This role is for someone who combines structure with flexibility:

• 2–3 years of experience in office management, administration, or a similar role

• Strong organisational skills and real attention to detail

• Ability to work independently and handle priorities without hand-holding

• Comfortable managing both routine tasks and last-minute requests

• Professional communication skills and a service-oriented mindset

• Languages: English required; Spanish or Polish is a strong plus

You don’t need to be loud. You need to be reliable.

Why this role matters

You’ll be trusted with the daily rhythm of the office and exposed to different parts of the organisation. This is a role for someone who enjoys responsibility, values clarity, and understands that good operations are invisible

If this sounds like your kind of challenge, apply!